For over 20 years, Conferex has been creating exceptional events in inspiring destinations for companies, organizations, and individuals. From the initial planning stages to the final details, we work alongside our clients to simplify event management and bring their vision to life.
Whether you’re planning an intimate gathering or a large-scale event, our experienced team offers the resources, guidance, and flexibility to make the process seamless. With customizable support tailored to your needs, we handle as much of the legwork as you’d like—so you can focus on what matters most: creating a memorable experience.
We offer a comprehensive suite of tools, including:
Site Selection
Whether you’re planning an annual conference, corporate meeting, or organizational retreat, the right location sets the stage for a successful and memorable event. At Conferex, we work one-on-one with you to find a destination that aligns with your goals, meets your needs, and brings your vision to life. Through our extensive network and destination expertise, we help you make the most of everything your chosen location has to offer.
With a special focus on Greece and its breathtaking destinations, Conferex combines personalized planning, local insight, and attention to detail to create exceptional meeting experiences. From professional conferences to corporate gatherings, we help you bring people together in inspiring locations where meaningful connections and lasting impressions begin.
Our comprehensive site selection services include:
Identifying suitable venues and hotels
Providing site information and comparing options
Researching and negotiating rates and availability
Coordinating and accompanying you on site visits, if desired
Reviewing proposals and contracts
Managing the booking process
Registration & Housing Services
Conferex provides streamlined registration and housing management for groups of 40 to 2,000 attendees, delivering a seamless experience for both organizers and participants.
Registration Services
Flexible registration via website, email, fax, or phone
Secure payment processing by credit card, check, wire transfer, or cash
Custom registration websites and downloadable Excel reporting
Housing Services
Coordination with one or multiple hotels
Preparation and management of hotel rooming lists
Arrival, departure, and transportation coordination
Accommodation of special guest housing requirements
International Meetings
Conferex simplifies the planning and coordination of international meetings, helping you navigate the logistical and cultural challenges of hosting events abroad.
With an established network of resources in the U.S. and on the ground in Greece, we help manage key international meeting needs, including:
International shipping and customs
Currency conversion
Local business etiquette and customs
Language and communication barriers
Time zone coordination
Menu planning and special dietary requirements
Online Conference Web Services
Conferex provides customized, user-friendly conference websites that streamline registration, abstract management, and attendee engagement. Our services include:
Custom event website design
Online registration and hotel reservations
Abstract submission, review, and scoring
Online surveys and results reporting
Attendee feedback forms
Mobile accessibility for iPhone and Android devices
Online Registration
Conferex provides customized online registration solutions to simplify the registration process for events of all sizes. Our services include:
Online payment processing
Registration for optional activities and excursions
Social sharing tools to encourage registration
Member and nonmember registration management
Individual and group registration
Real-time attendee directory updates
Online FAQ management
Secure Payment Handling
Conferex provides secure, flexible payment solutions that simplify registration and payment management for both organizers and attendees. Our services include secure transaction processing, customizable pricing, and convenient payment options to meet your event’s needs.
Secure Online Payment Process You Can:
Secure, automated payments and refunds through PCI-compliant tools
Major credit card processing through Authorize.net
International currency support
Secure mobile payment options
Flexible Payment Options:
Payments by credit card, check, wire transfer, or purchase order
Early-bird pricing and registration discounts
Automated refunds based on cancellation dates
Custom pricing for different attendee types, groups, sessions, and activities
Group registration with volume discounts
Customizable discount coupons with usage limits and expiration dates
Real-time order and payment adjustments
Optional donations and add-on purchases, including merchandise and books
Abstract Submission/Handling
Conferex streamlines abstract management to simplify submissions, review, and distribution for your event. Our services include:
Online abstract submission
Microsoft Word templates and fillable PDF forms
Customized abstract formats
Email acknowledgments and author correspondence
Abstract processing, editing, and compilation
Abstract review and scoring
Printing of abstract books, forms, envelopes, and related materials
Conference/Exhibition Management
Conferex provides customized conference and event management services for groups of 40 to 2,000 attendees. With over 20 years of experience, we can manage your entire event or provide support for specific services to meet your needs.
Our services include:
Registration and database management
Printing and event materials
Hotel contracts, meeting rooms, and accommodations
Food and beverage coordination
Air and ground transportation
Audiovisual services
Entertainment and performances
Speaker selection, travel, and on-site support
Abstract collection and distribution
On-site coordination with vendors and venue departments
Sponsor communication and fundraising support
Speaker and attendee gift packages
Post-event analysis and follow-up communication
Destination Management
Our support extends beyond planning and guest registration to on-site event management and execution. We work closely with your team at each destination to ensure every detail is managed seamlessly. Whether your event takes place in the U.S. or Greece, our on-site services include:
Registration Desk Staffing
Ground Transportation Coordination
Satellite Event Management
Meeting Space Oversight
Social Event Coordination
Vendor Management